Proactive Recruiting Integration

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Administrators have a responsibility to hire the best applicants for their district, and Recruiting & Hiring now utilizes Proactive Recruiting and K12JobSpot to assist in this endeavor. The goal for this integration is to provide job seekers with a larger pool of jobs (merging Teachers-Teachers and K12JobSpot) and to provide Recruiting & Hiring Administrators with tools that help with proactive recruitment efforts.


 How the Integration Works

  • Purpose: As an Administrator, you understand that some applicant pools may not meet a job's specific criteria, so to answer this need, the system now helps you actively seek out your own candidates and rely less on a list of applicants who apply.
  • Benefit: With the integration in place, the system will map nearly all your listed jobs into the most relevant categories (known as "Recruitment Types") on a canonical list. (You may find some jobs mapped to an "unspecified" Recruitment Type, but no worries! You can go in and edit these categories based on your need.)
  • Results: Recruiting & Hiring then utilizes a central "hub" that keeps track of your vacancies, directs you to alternate job boards (i.e. K12JobSpot), and filters nearly two million job seekers based on the selected category and job you require.

Required System Setup

To manage this integration, you will need to review a few system features.

Click a hyperlink below to jump to that topic:

  Locations

  1.  Navigation:
  2. Setup
  3. Core
  4. Edit Locations

The integration relies heavily on locations to help you locate and identify a promising applicant. This means you are now required to specify both a location and address when you add a location to the system. This information will allow the system to post jobs and work in affiliation with the Proactive Recruiting site.

 Additional Resources: Adding and Managing Locations

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  Category and Position Lists

As referenced above, the system automatically maps nearly all of your categories and positions into a three-tiered canonical list which is then used to identify candidates from K12JobSpot.

To clarify, the canonical list uses 3 "tiers" or categories to locate and identify applicants for a given job. (A level 1 tier (not selectable) provides a more generic view while the 2nd tier becomes further defined and the 3rd tier offers even more information.)

To increase your chances of finding the right job seeker for your vacancy, we recommend you always map your vacancies to the third tier.

You can view this canonical list that Recruiting & Hiring mapped out for you within the Edit Position List section of your application.

  1.  Navigation:
  2. Setup
  3. Applicant Settings
  4. Edit Position List

Simply click the Edit option beside a category or position and locate the "Recruitment Type" section in the pop-up window that appears. 

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In the rare case that you do not agree with how the system mapped out a specific category/position, you can select the dropdown and choose an alternate 2nd or 3rd-level tier.

In this example, the 1st (not-selectable) tier is labeled "Instructional Faculty," the 2nd (selected) tier is labeled "Special Education," and the 3rd level tiers include "Autism," "Speech-Language Pathology/Therapy," (Selected) etc.

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A change at the category level does not influence the positions contained within that category. You will need to select each position separately to further adjust the recruitment type for a specific position. In addition, not all postings will necessarily map to the bottom (3rd tier) level. You may also have or choose to keep more generic recruitment types (i.e. the 2nd tier).

  Job Postings

With the canonical list in mind, a job posting now includes an indicator within the "Main" tab to identify the position's recruitment type, and it also includes new posting options within the "Advertise" tab. You can reference this information as needed as you review a posting's details. 

  1.  Navigation:
  2. Job Postings
  3. List All Active Postings

Select a job posting from your list and locate the "Position Type" section within the "Main" tab. The system will indicate the tier level for that position below the dropdown.

Those who wish to change a recruitment type will need to go to their Setup and follow the instructions outlined in the section above.

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In addition to the "Main" tab, the system also includes new functionality within the "Advertise" tab. 

The option to post jobs to the recruitment site can be performed via a single function. Job seekers also now have the ability to merge their accounts across both Teachers-Teachers and K12JobSpot to see and apply for jobs from one place. 

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By default, your preference is set to post all jobs to both Teachers-Teachers and K12JobSpot. If you wish to change that, follow the steps below.
  1.  Navigation:
  2. Setup
  3. Core
  4. Edit Preferences

If not yet selected, access the Edit Preferences section, scroll down to "Job Posting Advertisements," and click the checkbox beside "Automatically post new jobs to K12JobSpot.com." 

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As an additional note, you may notice an insert on the "Advertise" tab that states: "The associated location with this job posting has inadequate address information. Make sure all the required fields of this location are populated before posting." If this occurs, you must further define the location details assigned to the posting, as explained in the Locations section above. 

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Job Seeker Permission

The Job Seeker link is only applicable to customers who purchase the active recruiting option for Proactive Recruiting.

The "Job Seekers" permission allows a user to access Proactive Recruiting while viewing an applicant list or JobID. SuperUsers whose districts purchased this feature have the Job Seeker link available by default, but Standard users in that district require the proper permissions.

  1.  Navigation:
  2. Users
  3. List all users

To assign this permission, click Edit User beside a user from your User list and select the user's "Application Permissions" tab.

The system now includes a "Job Seekers" permission within the "Application Groups" section. Click the checkbox beside "Job Seekers" to assign this permission.

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Once enabled, a user can click the View all Job Seekers option via an applicant list or directly within a specific Job ID. 

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When selected, the system opens a separate browser tab for Proactive Recruiting and displays the most relevant job seekers for that filtered job. From here, you can take advantage of various filter options to narrow the list of potential candidates.

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