This article explains how the Proactive Recruiting and K12JobSpot integration supports Recruiting & Hiring Administrators in expanding applicant pools and strengthening proactive recruitment efforts. To manage this integration, you will need to review a few system features.
How the Integration Works
- Purpose: Enable Administrators to actively seek candidates when applicant pools do not meet job-specific criteria. This helps reduce reliance on only those applicants who apply directly.
- Benefit: With the integration in place, the system will map nearly all your listed jobs into the most relevant categories (known as "Recruitment Types") on a canonical list. (You may find some jobs mapped to an "unspecified" Recruitment Type, but no worries! You can go in and edit these categories based on your need.)
- Results: Recruiting & Hiring then utilizes a central "hub" that keeps track of your vacancies, directs you to alternate job boards (i.e. K12JobSpot), and filters nearly two million job seekers based on the selected category and job you require.
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Locations
- Navigation:
- Setup
- Core
- Edit Locations
The integration relies heavily on locations to help you locate and identify a promising applicant. This means you are now required to specify both a location and address when you add a location to the system. This information will allow the system to post jobs and work in affiliation with the Proactive Recruiting site.
Category and Position Lists
As referenced above, the system automatically maps nearly all your categories and positions into a three-tiered canonical list which is then used to identify candidates from K12JobSpot.
- A level 1 tier (not selectable) provides a more generic view.
- The 2nd tier becomes further defined.
- The 3rd tier offers even more information.
- Navigation:
- Setup
- Applicant Settings
- Edit Position List
- Click the Edit option beside a category or position.
- Locate the "Recruitment Type" section in the pop-up window that appears.
In the rare case that you do not agree with how the system mapped out a specific category/position, you can select the dropdown and choose an alternate 2nd or 3rd-level tier.
In this example, the 1st (not-selectable) tier is labeled "Instructional Faculty," the 2nd (selected) tier is labeled "Special Education," and the 3rd level tiers include "Autism," "Speech-Language Pathology/Therapy," (Selected) etc.
Job Postings
With the canonical list in mind, a job posting now includes:
- An indicator within the "Main" tab to identify the position's recruitment type.
- A new posting options within the "Advertise" tab.
You can reference this information as needed as you review a posting's details.
- Navigation:
- Job Postings
- List All Active Postings
- Select a job posting from your list.
- Locate the "Position Type" section within the "Main" tab.
The system will indicate the tier level for that position below the dropdown.
Those who wish to change a recruitment type will need to go to their Setup and follow the instructions outlined above.
In addition to the "Main" tab, the system also includes new functionality within the "Advertise" tab.
The option to post jobs to the recruitment site can be performed via a single function. Job seekers also now have the ability to merge their accounts across both Teachers-Teachers and K12JobSpot to see and apply for jobs from one place.
- Navigation:
- Setup
- Core
- Edit Preferences
- Access the Edit Preferences section.
- Scroll down to "Job Posting Advertisements."
- Click the checkbox beside "Automatically post new jobs to K12JobSpot.com."
As an additional note, you may notice an insert on the "Advertise" tab that states: "The associated location with this job posting has inadequate address information. Make sure all the required fields of this location are populated before posting." If this occurs, you must further define the location details assigned to the posting, as explained in the Locations section above.
Job Seeker Permission
The "Job Seekers" permission allows a user to access Proactive Recruiting while viewing an applicant list or JobID. SuperUsers whose districts purchased this feature have the Job Seeker link available by default, but Standard users in that district require the proper permissions.
- Navigation:
- Users
- List all users
To assign this permission:
- Click Edit User beside a user from your User list.
- Select the user's "Application Permissions" tab.
The system now includes a "Job Seekers" permission within the "Application Groups" section.
- Click the checkbox beside "Job Seekers" to assign this permission.
Once enabled, a user can click the View all Job Seekers option via an applicant list or directly within a specific Job ID.
When selected, the system opens a separate browser tab for Proactive Recruiting and displays the most relevant job seekers for that filtered job. From here, you can take advantage of various filter options to narrow the list of potential candidates.