Note: *For all browsers, pop-ups must be enabled to use learning resources in the Resource Library.
This article explains how permissioned users can create and manage resources via My Organization Resources in the Resource Library. Focus areas include permission setup and use of the Resources and Folders tabs.
- Navigation:
- Resource Library
- My Organization Resources
Once this page is selected, you will see a resource list created by other content curators who are affiliated with your organization.
From here, you can add and manage resources (via the "Resources" tab) as well as organize this content into folders (via the "Folders" tab). Select an option below to learn more about the functionality offered within each.
Resources Tab
The "Resources" tab allows you to manage, add, and edit resources.
Click a hyperlink below to jump to that topic:
Managing Existing Resources
Each resource will include a dropdown to the far right where you can manage its visibility and details. These options include:
| Resource Options | |
|---|---|
| Edit Resources | This action allows minor changes to the resource title, description, or tags. (Note, you cannot change a resource file or link once the resource is saved. A new resource must be created.) |
| Publish Resources | This action makes the resource both searchable and accessible to users within your organization via the Resource Library. |
| Archive Resources | This action causes a resource to become unsearchable and inaccessible to users of the Resource Library but maintains usage history. (For example, you can hide the previous year's version but still retain useful data.) |
| Delete Resources | This action removes the resource and all the associated usage history from the system. (Note, a deletion cannot be reversed, so we recommend you use this option with caution.) |
Adding a Resource
In addition to managing existing resources, a user with the proper permissions can also add a new resource to their organization's content.
To do this, click the Add a Resource button in the upper right corner of the Resource page.
This selection will open a pop-up where you can upload a file/video or paste a link.
File/Video Upload
Select Browse to choose a file from your local system or drag and drop the file into the box cutout.
Your application will provide a confirmation once the file upload is complete, and you can click Add & Edit Resource to further manage the options affiliated with this new content.
Paste a Link
You can alternately paste a link into the provided box.
Note that the system will prompt you to categorize this link as either a video, file (PDF), or alternate resource (article, blog, etc.) with the exception of YouTube or Vimeo links. (Videos in private YouTube or Vimeo channels are not supported at this time.)
Once complete, you can click Add & Edit Resource to further manage the options affiliated with this new resource.
Editing a Resource
Once you add a resource, you can determine its affiliated details. This includes a title, description, applicable grades, subjects, topics, etc. (Note, these details aid in search results once the resource is created).
Complete the required fields (indicated by a red asterisk) and any additional, optional fields. Then, click Publish to post the resource and complete the process.
You will see the new resource posted to the "My Organization Resources" page.
Folders Tab
The "Folders" tab allows your organization to better organize resources for viewing purposes. From this page, you will see any folders you create, as well as those created by other Organization Content Curators or Organization Content Curator Admins for your district organization.
Click a hyperlink below to jump to that topic:
Adding a Folder
To create a folder, simply click the blue folder icon in the top right corner of the page.
Give your Folder a name and click Create.
This selection will take you to the "Edit a Resource" page where you will determine the title, description, applicable grades, subjects, topics, etc. (Note, these details aid in search results once the resource is created). Complete the required fields (indicated by a red asterisk) and any additional, optional fields.
Note that during this process, you will need to add your resources to the folder, so with this in mind, click the Add Resources link beneath the "Resource Contents" field.
This selection will provide access to the Resource Library page. Select your desired resources and click Add to Folder.
The system will return you to the "Edit a Resource" page where the resource contents will be updated to reflect the number of resources that have been added to the folder.
Once you are satisfied, click Publish to complete the process and return to the "Folders" tab.
Once published, your folder will now appear both in the "Folders" tab within My Organization Resources and within the larger Resource Library. Organization users can locate the folder via the Resource Library by searching for its title or by using the "Folders" option in the "Type" filter dropdown.
Viewing a Folder
When a Folder is selected, the system will expand the folder's content and disable all other resources on the page.