Integrating Teachers-Teachers and Applicant Tracking

Administrators have a responsibility to hire the best applicants for their district, and applicant tracking now utilizes Teachers-Teachers and K12JobSpot to assist in this endeavor. The goal for this integration is to provide job seekers with a larger pool of jobs (merging Teachers-Teachers and K12JobSpot) and to provide applicant tracking administrators with tools that help with proactive recruitment efforts.

How the Integration Works

As an administrator, you understand that some applicant pools may not meet a job's specific criteria, so to answer this need, the system now helps you actively seek out your own candidates and rely less on a list of applicants who apply. 

With the integration in place, the system will map nearly all your listed jobs into the most relevant categories (known as "Recruitment Types") on a canonical list. (You may find some jobs mapped to an "unspecified" Recruitment Type, but no worries! You can go in and edit these categories based on your need.)

Applicant tracking then utilizes a central "hub" that keeps track of your vacancies, directs you to alternate job boards (i.e. Teachers-Teachers and K12JobSpot), and filters nearly two million job seekers based on the selected category and job you require! 

Required System Setup

To manage this integration, you will need to review a few system features.

Locations

Home > Setup > Core > Edit Locations

The Teachers-Teachers integration relies heavily on locations to help you locate and identify a promising applicant. This means you are now required to specify both a location and address when you add a location to the system. This information will allow the system to post jobs and work in affiliation with the Teachers-Teachers site.

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Category and Position Lists

As referenced above, the system automatically maps nearly all of your categories and positions into a three-tiered canonical list which is then used to identify candidates from Teachers-Teachers and K12JobSpot.

To clarify, the canonical list uses 3 "tiers" or categories to locate and identify applicants for a given job. (A level 1 tier (not selectable) provides a more generic view while the 2nd tier becomes further defined and the 3rd tier offers even more information.)

To increase your chances of finding the right job seeker for your vacancy, we recommend you always map your vacancies to the third tier.

You can view this canonical list that applicant tracking mapped out for you within the Edit Position List section of your application.

Home > Setup > Applicant Settings > Edit Position List

Simply click the Edit option beside a category or position and locate the "Recruitment Type" section in the pop-up window that appears. 

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In the rare case that you do not agree with how the system mapped out a specific category/position, you can select the dropdown and choose an alternate 2nd or 3rd-level tier.

In this example, the 1st (not-selectable) tier is labeled "Instructional Facility," the 2nd (selected) tier is labeled "Business Education," and the 3rd level tiers include "Accounting/Finance," "Business Administration," etc. 

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Keep in mind, a change at the category level does not influence the positions contained within that category. You will need to select each position separately to further adjust the recruitment type for a specific position. In addition, not all postings will necessarily map to the bottom (3rd tier) level. You may also have or choose to keep more generic recruitment types (i.e. the 2nd tier). 

Job Postings

With the canonical list in mind, a job posting now includes an indicator within the "Main" tab to identify the position's recruitment type, and it also includes new posting options within the "Advertise" tab. You can reference this information as needed as you review a posting's details. 

Home > Job Postings > List All Active Postings 

Select a job posting from your list and locate the "Position Type" section within the "Main" tab. The system will indicate the tier level for that position below the dropdown.

Those who wish to change a recruitment type will need to go to their Setup and follow the instructions outlined in the section above.

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In addition to the "Main" tab, the system also includes new functionality within the "Advertise" tab. 

Now that Teachers-Teachers is part of Frontline Education, the option to post jobs to Teachers-Teachers and K12JobSpot can be performed via a single function. Job seekers also now have the ability to merge their accounts across both Teachers-Teachers and K12JobSpot to see and apply for jobs from one place. 

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Keep in mind that by default, your preference is set to post all jobs to both Teachers-Teachers and K12JobSpot. If you wish to change that, follow the steps below.

Home > Setup > Core > Edit Preferences 

If not yet selected, access the Edit Preferences section, scroll down to "Job Posting Advertisements," and click the checkbox beside "Automatically post new jobs to K12JobSpot.com and Teachers-Teachers.com." 

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As an additional note, if you notice an insert on the "Advertise" tab that states, "The associated location with this job posting has inadequate address information. Make sure all the required fields of this location are populated before posting." you must further define the location details assigned to the posting as explained in the Locations section above. 

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Job Seeker Permission

The Job Seeker link is only applicable to customers who purchase the active recruiting option for Teachers-Teachers.

The "Job Seekers" permission allows a user to access Teachers-Teachers while viewing an applicant list or JobID. SuperUsers whose districts purchased this feature have the Job Seeker link available by default, but Standard users in that district require the proper permissions.

Home > Users > List all users 

To assign this permission, click Edit User beside a user from your User list and select the user's "Application Permissions" tab.

The system now includes a "Job Seekers" permission within the "Application Groups" section. Click the checkbox beside "Job Seekers" to assign this permission.

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Once enabled, a user can click the View all Job Seekers option via an applicant list or directly within a specific Job ID. 

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When selected, the system opens a separate browser tab for Teachers-Teachers and displays the relevant job seekers for that filtered job.

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Additional Items to Note

  • Due to the new job posting infrastructure, K12JobSpot no longer offers a four-postings-only free account option.
  • All saved search options were removed from K12JobSpot to allow for a fresh start with Teachers-Teachers. 
Consider referencing the applicant tracking Learning Center to gain additional insight into this and other topics!