This article explains how to use a Time & Attendance Kiosk to clock in and out using barcode scanning or manual ID/PIN entry.
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Scan Entry
Scan-based kiosks use a scannable barcode for time entry.
- The kiosk screen displays the current time and a “Waiting for scan” message.
- Hold your barcode in front of the scanner to clock in or out.
When scanned correctly, the system displays a Success screen. If your organization requires additional details (such as location or job type), those options will appear next.
Manual Entry
Some kiosks allow manual entry for clocking in or out.
- Select Use ID/PIN on the kiosk screen.
- Enter your ID and PIN in the provided fields.
- Click Sign In to clock in.
A Success screen confirms your entry. If prompted, select your Location or Job Type before continuing.
Defining Locations and Job Types
If you work in multiple positions or at multiple locations, you may need to specify this information during sign in or sign out.
- Choose the appropriate Job Type and Location from the dropdown menus.
- Click Sign In to clock in or Sign Out to clock out.
Adding Comments
Some organizations require comments during the sign in or sign out process. If a comment is required, a message will display: “An initial comment is required.”
If comments are optional, you can choose whether or not to include one.
Comment Options:
- Custom: Enter your own comment in an open text box.
- Pre-defined: Select from preset comments created by your district.
- Both: Choose either a pre-defined comment or create a custom one.
Example of a custom comment box
Example of a predefined comment box
Success Messages
After clocking in or out, the kiosk displays a confirmation message.
- Employees: The success message shows your location and job type.
- Substitutes: The success message shows whom you are substituting for, the location, job type, and confirmation numbers.
If a sign-in attempt fails, an error message will appear. Note the exact wording and report it to your Admin if the issue continues.
When signing out, follow the same steps as signing in and select Clock Out.
Employee Example
Substitute Example